{"id":194,"date":"2011-09-18T15:07:14","date_gmt":"2011-09-18T19:07:14","guid":{"rendered":"http:\/\/www.forawesome.net\/blog\/?p=194"},"modified":"2011-09-19T14:32:31","modified_gmt":"2011-09-19T18:32:31","slug":"where-do-you-keep-your-files","status":"publish","type":"post","link":"http:\/\/www.forawesome.net\/blog\/2011\/09\/where-do-you-keep-your-files\/","title":{"rendered":"Where Do You Keep Your Files?"},"content":{"rendered":"

Now that I’ve got the Synology NAS and drives on the way, what is my plan for keeping the family data safe?<\/p>\n

Well, we’ve got a diverse environment. \u00a0Desktop Macs, MacBooks, desktop PCs, phones, perhaps mobile PCs at some point…<\/p>\n

Heather and I both have photos, music, documents, etc. \u00a0We want some of these things to roam about between machines, some not to, and everything to be safe even if NYC sinks into the ocean.<\/p>\n

So… \u00a0Among my plan’s prongs are such diverse elements as:<\/p>\n

    \n
  1. Back up all Macs with Time Machine, either to a directly connected external drive, or to the NAS, depending on convenience.<\/li>\n
  2. Back up all Windows PCs to Windows Home Server (which I’ll upgrade to WHS 2011).<\/li>\n
  3. Store documents, etc. in Dropbox<\/li>\n
  4. Sync photos and music to the NAS<\/li>\n
  5. Store videos, DVDs, BluRays, etc. on the NAS.<\/li>\n
  6. Back up all computers off site (to the cloud) using CrashPlan.<\/li>\n
  7. Back up the NAS and WHS to the cloud via CrashPlan as well.<\/li>\n<\/ol>\n

    Basic Backups<\/span><\/h4>\n

    Time Machine + WHS will solve 99% of the times I’d need a backup. \u00a0I get versioning, fast recovery, etc. \u00a0They’re each well integrated with their respective operating system and supported by Apple or Microsoft, respectively. \u00a0So that’s almost everything fixed right there.<\/p>\n

    Synology NAS supports Time Machine, so I can dedicate some space on there to back up our laptops and any stray Macs that don’t have external direct attached storage for Time Machine. \u00a0In general, for a primary computer, I prefer direct attached Time Machine, because it is much much faster than via the network, especially since our house doesn’t have CAT-5 (I’m using MOCA 1.0 right now to get packets around the house, but this isn’t cutting it for various reasons that I’ll discuss in another post). \u00a0But for a MacBook, obviously it’s much more convenient not to have something attached by USB and to just back up over the network to the Synology.<\/p>\n

    For PCs, Windows Home Server will handle backups. \u00a0For the Media Center PC, it will also back up recorded TV.<\/p>\n

    Dropbox<\/span><\/h4>\n

    Dropbox<\/a> is freaking awesome. \u00a0The things I store in Dropbox, I just don’t have to worry about.<\/p>\n

    These include most documents that aren’t photos, videos, or music. \u00a0I could store those, too, but I just use the free version of Dropbox, so I’ve only got about 3GB of available storage. \u00a0And I don’t really need anything more.<\/p>\n

    One of the coolest parts about Dropbox is that it works on the iPhone, iPad, Android, Windows Phone, etc. \u00a0It’s got a web site I can use to get to my files any time from anywhere. \u00a0Sweet.<\/p>\n

    Syncing Around the House<\/span><\/h4>\n
    iPhoto<\/h5>\n

    Heather and I would both like to have many \/ most of our photos on both of our computers. \u00a0We use iPhoto on our Macs to manage photos. \u00a0Normally, it would be a pain to get photos synced between our Macs. \u00a0But fortunately, there’s SyncPhotos<\/a>, which is pretty great and handles it for us. \u00a0You can set it up to sync multi-directionally, either automatically or manually.<\/p>\n

    So that takes care of photos on Macs, but to get photos to my PCs, the home server, and the Synology NAS, I need to get them out of iPhoto’s proprietary database. \u00a0phoshare<\/a> does this job. \u00a0It copies the photos out to a nice folder hierarchy, keeps tags, metadata, etc. \u00a0Then that can be synced around to the NAS, PCs, the media center, my Windows Phone, etc. \u00a0Optionally, it can even just use symlinks rather than copying the photos. \u00a0This works pretty well, too. \u00a0I’ll probably use this mode, then rsync or something like that to get the files over to the NAS and, from there, wherever else I want them.<\/p>\n

    iTunes<\/h5>\n

    Heather and I don’t share iTunes libraries, but we do want both of our libraries to be accessible via Sonos. \u00a0And I want my music to sync between work and home so I can listen anywhere. \u00a0I also want to get both Heather’s music and my music synced to the Media Center PC. \u00a0From researching online, it seems like MediaRover<\/a> may be the way to go here, but I’m not 100% sure. \u00a0I’ll have to give it a shot to see for sure. \u00a0I’ll update later on this topic.<\/p>\n

    Offsite Backup<\/span><\/h4>\n

    If NYC explodes or sinks or whatever (or even if I happen to find myself in a strange land and want access to my data), I’ll need an offsite backup. \u00a0I was intrigued by Backblaze<\/a>, because they have some cool stuff on their blog, but in the end I think I’m going to go with CrashPlan<\/a>. \u00a0There’s a few reasons for this:<\/p>\n

      \n
    1. I’ve got a year or so left on a 3 year family subscription I made a couple years ago.<\/li>\n
    2. It correctly restores files on the Mac according to this post<\/a>.<\/li>\n
    3. I’ve read reviews that their customer service is good.<\/li>\n
    4. CrashPlan’s engine is written in Java and can run on the Synology NAS itself. \u00a0Backblaze can’t and won’t back things up on a NAS without jumping through symlink hoops.<\/li>\n
    5. CrashPlan supports backing up to their servers as well as friends \/ family. \u00a0So I can install some storage in some other place at a friend’s house, say, and back up there, too, for some geo-redundant backup that I control.<\/li>\n
    6. CrashPlan keeps deleted files forever, by default. \u00a0So if I delete something and then in 2 years realize I want it, it will still be there.<\/li>\n
    7. CrashPlan will keep unlimited versions of files.<\/li>\n
    8. You can seed your initial backup to CrashPlan via a hard disk & snail mail. \u00a0Somewhat non-obviously, this is pretty high bandwidth (ie: a 1.5TB hard disk overnighted to me, then overnighted back, gives an upload speed of nearly 50Mbps). \u00a0This is 10x faster than my connection. \u00a0So personally, I’d probably just use my relatively fast TimeWarner WideBand connection at 5Mbps, but for someone with only a 1Mbps up connection, or more data than I’ve got to send, this could make a huge difference.<\/li>\n
    9. More importantly, you can recover your files via snail mail + hard disk. \u00a0This is even better, from a bandwidth perspective, since it’s 1 day rather than 3, for the one-way trip; i.e.: about 150Mbps. My download speed is only 50Mbps, so this, too, is a good feature to have in an emergency if I need to get running again ASAP.<\/li>\n<\/ol>\n

      So anyway, there you have it. \u00a0I’ll update if I run into any issues, once the drives for the Synology arrive. \u00a0But in the meantime, I may as well start running CrashPlan on more than just my PC, where it’s been running for more than a year without me really even noticing.<\/p>\n","protected":false},"excerpt":{"rendered":"

      I describe where I keep important files and how I ensure they’re backed up safely.<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[11],"tags":[25,28,27,26,20],"class_list":["post-194","post","type-post","status-publish","format-standard","hentry","category-computers-and-internet","tag-backup","tag-crashplan","tag-iphoto","tag-itunes","tag-nas"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/p3ictG-38","jetpack_sharing_enabled":true,"jetpack_likes_enabled":false,"jetpack-related-posts":[{"id":179,"url":"http:\/\/www.forawesome.net\/blog\/2011\/09\/nas-drobo-vs-freenas-vs-synology\/","url_meta":{"origin":194,"position":0},"title":"NAS: Drobo vs. FreeNAS vs. Synology","author":"john","date":"September 16, 2011","format":false,"excerpt":"I've been psyched for Drobo ever since the first time I saw their video years ago where the guy played back a movie while pulling out and putting back in drives. \u00a0Wicked awesome. But they haven't kept up, imo, with the times. \u00a0They still have some really cool underlying tech,\u2026","rel":"","context":"In "Computers and Internet"","block_context":{"text":"Computers and Internet","link":"http:\/\/www.forawesome.net\/blog\/category\/computers-and-internet\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":160,"url":"http:\/\/www.forawesome.net\/blog\/2011\/08\/setting-up-a-new-mac\/","url_meta":{"origin":194,"position":1},"title":"Setting Up A New Mac","author":"john","date":"August 13, 2011","format":false,"excerpt":"When Apple released new revs of the MacBook Air and the Mac Mini, I decided to go for it and get one of each. \u00a0As I find migrating my old stuff to a new computer distasteful and somehow unclean, I set them up from scratch. \u00a0Here's a rough description of\u2026","rel":"","context":"In "Computers and Internet"","block_context":{"text":"Computers and Internet","link":"http:\/\/www.forawesome.net\/blog\/category\/computers-and-internet\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":294,"url":"http:\/\/www.forawesome.net\/blog\/2014\/02\/setting-new-mac-redux\/","url_meta":{"origin":194,"position":2},"title":"Setting Up A New Mac Redux","author":"john","date":"February 26, 2014","format":false,"excerpt":"Since I get new Macs somewhat more regularly than most folks and since I want a consistent work \/ productivity environment across all of them, I have gotten a pretty decent way set up for going from zero to hero on a new, tabula rasa Mac. It basically comes down\u2026","rel":"","context":"In "Computers and Internet"","block_context":{"text":"Computers and Internet","link":"http:\/\/www.forawesome.net\/blog\/category\/computers-and-internet\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":203,"url":"http:\/\/www.forawesome.net\/blog\/2011\/11\/drobo-s-vs-synology-1511-performance-numbers\/","url_meta":{"origin":194,"position":3},"title":"Drobo S vs. Synology 1511+ Performance Numbers","author":"john","date":"November 12, 2011","format":false,"excerpt":"Drobo S soundly beats Synology 1511+ in file copy performance test.","rel":"","context":"In "Computers and Internet"","block_context":{"text":"Computers and Internet","link":"http:\/\/www.forawesome.net\/blog\/category\/computers-and-internet\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":190,"url":"http:\/\/www.forawesome.net\/blog\/2011\/09\/synology-arrived\/","url_meta":{"origin":194,"position":4},"title":"Synology Arrived","author":"john","date":"September 17, 2011","format":false,"excerpt":"Synology arrived, but I need drives. Drobo customer support is slow.","rel":"","context":"In "Computers and Internet"","block_context":{"text":"Computers and Internet","link":"http:\/\/www.forawesome.net\/blog\/category\/computers-and-internet\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":125,"url":"http:\/\/www.forawesome.net\/blog\/2007\/05\/thoughts-on-mix07-so-far\/","url_meta":{"origin":194,"position":5},"title":"Thoughts on MIX07 So Far","author":"john","date":"May 1, 2007","format":false,"excerpt":"Silverlight is pretty freaking sweet. Check it out. I'm actually excited to learn about AJAX programming with ASP.NET. It looks like DevDiv is doing some really kick-ass work. Congrats guys! That said, I've had a freaking HARD time getting Orcas Beta 1 installed. The DVD I got with my conference\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]}],"_links":{"self":[{"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/posts\/194","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/comments?post=194"}],"version-history":[{"count":3,"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/posts\/194\/revisions"}],"predecessor-version":[{"id":197,"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/posts\/194\/revisions\/197"}],"wp:attachment":[{"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/media?parent=194"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/categories?post=194"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/www.forawesome.net\/blog\/wp-json\/wp\/v2\/tags?post=194"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}